When writing a letter using abbreviations what is the correct period of time to provide both the description and abbreviation. Is it grammatically correct to provide BOTH references EVERY TIME you correspond to the client or is it acceptable to clarify each reference as an introduction only?
For example : 'With reference to recent discussions between The Company Name (TCN) and The Other Company Name (TOCN) relating to The Joint Venture Project (TJVP)....'
I have a colleague that has been dealing with the same client for a few months and continues to spell out every single abbreviation and/or reference which is everyone by now, clearly understands!!
Been going on for several months? If there is no legal consideration for constant repetition of full explanations of the abbreviations, once or twice should be more than enough. Otherwise, it makes for boring reading. Time consuming, also, unless the word processor will automatically expand the abbreviations.